Empowering Collaboration: Leveraging Microsoft Teams for Successful Conference Room Deployments

Jimmy Vaughan
3 min readJun 15, 2023


In our previous blog posts, we explored the challenges of neglecting user input in conference room design and the importance of user-friendly conference room technology. Building upon those discussions, this blog post emphasizes the benefits of standardizing on a platform like Microsoft Teams for organizations’ conference room deployments. By leveraging Microsoft Teams, organizations can not only streamline communication and collaboration but also gather valuable user data through polls and Microsoft tools, ensuring that conference rooms align with the needs and preferences of their users. Let’s dive into the advantages of this approach, supported by public data and statistics highlighting successful conference room deployments.

Standardization with Microsoft Teams

  1. Streamlined Collaboration: Microsoft Teams offers a comprehensive suite of communication and collaboration tools, encompassing chat, video meetings, document sharing, project management integration, and more. By standardizing on this platform, organizations establish a unified and familiar environment for users, simplifying their users experience and enabling seamless collaboration across conference rooms.
  2. User Adoption and Familiarity: Microsoft Teams has seen remarkable growth in recent years, becoming one of the most widely adopted collaboration platforms globally. According to Microsoft’s FY21 Q4 earnings report, Teams had over 250 million daily active users. This popularity translates into familiarity among employees, reducing the learning curve and increasing user adoption when deploying Teams in conference rooms.

Gathering User Data through Polls and Power Platform

  1. User Feedback and Needs Assessment: Organizations can leverage the built-in polling functionality within Microsoft Teams to gather valuable feedback from users. Polls enable administrators to gauge user preferences regarding conference room design, technology…



Jimmy Vaughan

With over 20 years of experience in AV and IT roles for a well diverse combination of employers, I have a specialty in devices and solutions for meeting spaces.